In 2022, top organizations complete 90 per cent of their scheduled projects while low performing businesses can only achieve up to 36 per cent. The differentiating factor in the performance can be attributed to effective projective management process flow or the lack thereof.
Project managers are the vital cogs that enable the organization to outshine its competitors. Managers need to undergo reputed project management courses to hone their skills and focus on Project management process flow techniques.
5 Project Management Process
Here are five principal steps in the project management process flow that can propel the project completion percentage to top levels.
1. Conception and Initiation
This process begins with brainstorming sessions and ideation. The common pain points and their solutions are discussed and consolidated through a mind map. Make sure that the ideation is making good progress and they are feasible enough to achieve. Once the idea is finalized, the project moves onto the initiation phase.
Meet with the key stakeholders for combined evaluation and decide on project advancement. Project scope and risk assessment should be conducted. Latest project management courses online can prepare the managers to master the different layers of project management processes.
2. Definition and Planning
This phase uses the CLEAR method which focuses on:
Collaboration– Teams should work towards a unified goal
Limited– The scope and time of the project goals should be limited for pragmatic evaluation.
Emotional- The project goals should be laced with an emotional appeal to drive passion in team members.
Appreciable- Bigger goals should be disaggregated for quick and concurrent completion
Refined: Adjust your goals to the changing work environment.
3. Launch and Execution
This phase incorporates the larger functional team which begins with a meeting discussing the project’s goals and the roles as well as responsibilities of each teach member. This phase introduces a lot of new information to the team. The project manager should ensure that the data is succinct and digestible without unnecessary jargon.
Making the team stay focussed and on schedule can help to unravel the bigger picture and increase individual accountability. Lean management is a necessary component when it comes to functional project aspects.
4. Performance and Control
For effective performance monitoring of tasks, the vital criteria are measurability. The key performance indicators are:
- Timeliness
- Accuracy
- Quality
- Cost
The control stage comprises:
- Organization of disparate deliverables
- The satisfaction of key stakeholders
The technical expertise of the managers is of paramount importance to handle this phase. Managers should stay up to date with the latest developments in project management by undergoing reputed project management courses.
5. Closing
This phase evaluates the success of the project in terms of measurable goals. Success should be replicated and pitfalls should be avoided. A thorough evaluation can finally put the project to bed.
Final thoughts
The project management team process flow should have the required soft skills, trust-building and detail-directed hard skills such as number crunching and team bandwidth oversight. There are various project management courses in 2023 that can equip the managerial executives in the above essential aspects of project management process flow.
